Automated Flows
Six small flows that let your AI bot work with your Outlook email and Teams chats, without the bot ever signing in to your Microsoft account.
flows ⇄
writes files ⇄
Outlook Inbox to Bot
Saves each new Inbox email as a small text file in /OutlookPush/Inbox: sender, recipients, subject, time, plain-text body, and whether it has attachments.
Outlook Send from Bot
Sends a new email, or a reply, from your mailbox when the bot drops an instruction file in /OutlookPush/Outbox. Attachments are only taken from /OutlookPush/Outfiles. If sending still fails after two retries, the request moves to /OutlookPush/Outbox/Failed and an alert email goes out. Very occasionally a retry can send a duplicate.
Outlook Get Attachments for Bot
When the bot asks, saves the attachments of one email to /OutlookPush/Files and writes a list to /OutlookPush/Fetched. When an email has attachments, a full copy of the original email is saved too, so emails attached inside it are kept in that copy. Attachments over 20 MB are listed but skipped. Asking again for the same email replaces the saved files.
Teams Chat to Bot
Saves new Teams chat messages as small text files in /TeamsPush/Inbox, with the chat’s ID so the bot can answer in the same chat. Your own messages and the bot’s replies are saved too, so the bot can follow the whole conversation. Text only.
Teams Send from Bot
Posts a message into a Teams chat as you when the bot drops an instruction file in /TeamsPush/Outbox. Works in group chats and, in ATC’s testing, in one-to-one chats; your IT contact re-checks one-to-one chats during setup.
Outlook Get Sent
Saves a full copy of each email you send, attachments included, as an .eml file in /OutlookPush/Sent. Each file is named with the UTC time it was saved, so new files sort in the order they were saved, and every file can be matched to its email. Starts from the moment it is switched on.
Why it works this way
- The bot never gets your Microsoft password. The flows run inside your own Microsoft 365 account.
- The bot only sees what the flows place in Dropbox.
- Only new mail and chat messages are copied automatically, from the moment the flows are switched on. If the bot has the ID of an older email still in your mailbox, it can ask for that email’s attachments or reply to it, so your bot’s settings decide what it may request.
- Turn the flows off in Power Automate and nothing is sent or copied.
What you need
- A Microsoft 365 plan with Power Automate cloud flows, an Exchange Online mailbox and Microsoft Teams. All the connectors are Microsoft “Standard” connectors, so no premium licence should be needed; your IT contact confirms this against your licence.
- A Dropbox account (personal or Business) for the bot’s folders.
- Setup is assisted (ATC prepares packages with your settings and sets them up with you and your IT contact) or self setup (your IT contact follows the guide). Contact us to get started.
- Anything the bot sends goes out as you, so approval rules belong in your bot’s settings.
Assisted setup
- With assisted setup, ATC prepares the packages with your alert address and folder names, so no flow logic needs editing.
- You import six ready-made flow packages into Power Automate, imported one at a time.
- At import you pick your own sign-ins (connections); a short checklist covers folder picks, switching the flows on and a test for each.
The guide
Part 1 explains each flow in plain language. Part 2 is the technical setup for your IT administrator: import, folder setup, tests, failure alerts, security notes, troubleshooting, known limits and customization.
All the fixes described on this page, including the Send from Bot retries and alert, the Get Sent file names and repeat attachment requests, are in the released packages as of 19 October 2026 (guide v1.4.1, section 1, Fix status).
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